Community Folder

Northwest ISD Guidelines for Approval and Access to Flyers and Other Nonschool Printed Materials

The Office of the Executive Director for Communications will be responsible for reviewing and approving flyers and printed materials for third parties, external nonschool groups or organizations that provide a benefit to youth or parents who wish to distribute materials to students. Groups included will be governmental entities, nonprofit organizations, the YMCA, local youth sports leagues, and scout groups.

If at any time it is determined that previous flyers or written materials presented for approval contained false information or did not accurately represent the intent of the program and, therefore, did not meet the requirements as a group permitted to distribute to students under Board Policy GKDA (LOCAL), the approval of future flyers submitted by the requesting organization will be jeopardized.

The method used to distribute the nonschool material will be electronically through the “Community Folder” on the District’s Web site.

The Community Folder

The Community Folder is a feature of the Northwest ISD website where approved nonschool materials for distribution to students will be electronically posted. This information can be for distribution to elementary school students, secondary students or both. Links to the Community Folder will be placed on campus websites and campuses will be encouraged to communicate to their students and parents to check the Community Folder for the latest information.

Submission of Nonschool Materials for the Community Folder

• A copy of the flyer/printed material and the Request for Flyer Distribution Approval form must be submitted online.
• Your flyer will be submitted electronically as an attachment and needs to be in a single file in PDF format and cannot exceed three megabytes in size. Up to four pages will be accepted for posting. The front and back of a flyer is considered two pages.
• The flyer/printed material must conform to the standards of the LIMITATIONS ON CONTENT as described in Northwest ISD Local Policy GKDA.
• The flyer/printed material must be of a quality for placement on the Northwest ISD Website. 
• All flyer/printed material MUST have the following disclaimer statement printed at the BOTTOM of the flyer/printed material in Bold, Capital letters. This disclaimer should be in a font of 12 pt. or larger in all languages represented on the flyer.

THIS ORGANIZATION AND ITS ACTIVITIES ARE NOT RELATED TO OR SPONSORED BY THE NORTHWEST INDEPENDENT SCHOOL DISTRICT.

Approval and Expiration of Information

• Flyers/printed material should be submitted according to the Printed Material Approval Dates Schedule listed on this page. Flyers will be approved for only one specified distribution period. A new submission must be completed for each specified distribution period. Flyers/printed material not received by the DUE date will be dated for the next specified valid distribution period.
• A copy of the flyer/printed material will be placed on the Northwest ISD Website for the specified valid period stated on the approval schedule. At the end of the specified valid period, the flyer/printed material will be removed from the Website.

The direct distribution of non-school related materials to students is strictly prohibited.

The following schedule signifies the dates flyers/nonschool printed materials will be considered for approval for distribution on the District’s Website. Flyers/nonschool printed material will only be approved on a specified Tuesday date. Flyers/nonschool printed materials not received by the due date will be dated and scheduled for distribution on the District’s Website for the next specified valid distribution period. This timeline will be strictly enforced.

• All requests must have a completed Request for Flyer/Nonschool Printed Materials Approval Form and any other supporting documentation that may be required.
• A legible original or copy of the material to be distributed on the Website must be submitted with the Request for Flyer/Nonschool Printed Materials Approval Form.
• Flyers and nonschool printed materials must adhere to all District guidelines.
• Once the Flyer/nonschool printed material has been removed following the designated valid posting dates, a new Request for Flyer/Nonschool Printed Materials Approval Form must be submitted for a future posting of the same material.

The direct distribution of nonschool related materials to students is strictly prohibited.